General Information Sheet
DATE
ORGANIZING COMMITTEE
RATING/SCORING
RACE COURSE
COMPETITION AREA
ENTRY and DEADLINE for REGISTRATION
ACCOMMODATION
LOCAL TRANSPORTATION
SCHEDULE of IAU 24 H EUROPEAN CHAMPIONSHIPS
TECHNICAL
MEETING – FRIDAY May 4th
OPENING CEREMONIES of IAU 24 Hours
European Championships - “Ultra marathon Gala Night”
WEATHER CONDITIONS
ORGANIZATION STRUCTURE
RESULTS
MEASURING
UP-TO-DATE RESULTS
CHANGE OF THE RUNNING DIRECTION
ASSISTANCE - SERVICES
OFFICIAL REFRESHMENT
MISCELLANEOUS
PROTESTS
PRIZES
TRAVEL GRANT
OFFICIAL WEB
GENERAL INFORMATION about
DATE: Saturday May 5th 2007 (starting time:
R.F.E.A and (LOC) C.D. Ñ ULTRAFONDO, CLUB ATLETISMO
AVT and Municipal Management of
E-mail
(LOC): eurchampion24h@ultrafondo.es
Fax
(LOC): + 34 91 570 31 73
LOC President
Francisco Sánchez Rico (President C.D. Ñ Ultrafondo)
E-mail: ultrafondo@ultrafondo.com
Fax: 91 570 31 73
LOC Vice-President &
Institutional Coordination
Alberto Cuerda Leira (President
C.A. AVT)
E-mail: atletismo@avt.org
General Information & Public Relationship
Francisco González de
Cáceres
E-mail: asociacion@valtiendas.net
Tel: + 34 649 20 50 50 (from
18:00 to 21:00)
Budget Manager
Jose Antonio Rivas Fernandez
E-mail: Jrivfer5@hotmail.com
Francisco
Montañés Gómez
E-mail:
montypac@hotmail.com
The event is a track and consists of :
- A Men´s 24 hours Individual race,
- A Women´s 24 hours Individual race.
Participation:
Every country may nominate up to a maximum of 3 men and 3 women but, if the nominations fall short of the
organisational limits of 40 men and 25 women countries could nominate up to 3 more additional men and/or women.
Each country wanting to nominate additional athletes,
will have to specify the details on the preliminary entry form.
The race will take place at
the Polideportivo Municipal de Moratalaz
(
A shuttle service will take the athletes from the
hotel to the race venue on Saturday the 5th at 09:30 H and on Sunday
the 6th after the Pasta-rice Party from the race venue to the hotel.
Once started the competition there will be no more
shuttle transportation for the assistants but there is a metro station close to
the race venue (to go from the hotel to the race venue would take 20 minutes by
bus and 30 minutes by subway/metro).
Dropped out athletes will be transported by the
organisation from the race venue to the hotel.
During the competition the track will be divided in
two different zones, 1st will use lines 6, 7 and 8 for male
competition, and the 2nd will use lines 1, 2 and 3 for female
competition. Lines 4 and 5 will be used for women refreshment.
If the participation is under 40 athletes (including
men and women) there will be only one competition zone (lines 5 to 8).
The attached forms should be
completed and sent to:
Within the deadlines mentioned on these documents:
- March
6th for the preliminary entry form
- April 10th for the final entry form
Preliminary
entry form
In order to book the accommodation, each Federation
will send a list with the names of their athletes, dates of birth, sex and
curriculum vitae or personal bests, (the official runners and also the
additionals) and will inform the LOC about the travel itinerary details of the
delegation members (required number of rooms, required number of nights,
required number of meals to be provided).
After receiving the preliminary entry form, the IAU
General Secretary will determine the final number of athletes that are going to
participate for every country. The IAU General Secretary will answer to all
country before March 10th.
Final entry form
With the final
entry form, each Federation will send the final list with
the names of their athletes, dates of birth, sex and curriculum vitae or
personal bests and will inform the LOC about the travel itinerary details of
the delegation members (arrival and departure times, flight numbers, required
number of rooms, required number of nights, required number of meals to be
provided)
Please note that the travel
and accommodation offers made by the LOC are conditional on the prompt return
of the entry forms within the deadlines.
Upon arrival in
INFO-POINT
In Hotel NH ZURBANO
Athlete´s Village:
MEALS and
ACCOMODATION in the following Hotel:
-
Hotel
NH ZURBANO Madrid (C/ Zurbano, 79-81, Tel:+34.91.4414500)
The Athlete´s Village provides rooms with 2/3 beds and
is located in *** accommodation, in the center of
The Organizing
Committee will offer free accommodation and meals at the Hotel NH ZURBANO
Madrid to all athletes for maximum
3 nights.
The accommodation is
available for the additional nights, assistants, and coaches, but will be
charged:
Please visit http://www.nh-hotels.com/ for details.
AIRPORT
The nearest airport is Barajas
airport.
The station of Subway for the Athlete´s Village:
-
(Hotel
NH ZURBANO
Get on the station of
The LOC will put up a “welcome helpdesk” in
RAILWAY
STATION
Railway international station Chamartin (Metro –Subway-
“CHAMARTIN”) (line 10).
SCHEDULE of IAU 24 H EUROPEAN CHAMPIONSHIPS
Friday May 4 th
16.00
Shuttle for all the people from the Hotel to the race area (Junta Municipal de
Moratalaz).
16.45
Technical Meeting, for the team leader and athletes, in
the Auditorium of the Junta Municipal de Moratalaz (
17.30 Payment of travel expenses of the runners (Junta
Municipal de Moratalaz)
18.30 Opening ceremony
"Ultramarathon Gala Night" with the presentation of all the runners,
and concert of classic music
(Auditorium of the Junta Municipal de Moratalaz).
20:00
Cocktail-dinner Party.
21:30
Shuttle from the Junta Municipal de Moratalaz to the Hotel.
Saturday May 5 th
09.30 Shuttle from the Hotel to the Stadium
11:00 Opening Ceremony
11.30 Control call
12.00 Start of Race
Sunday May 6th
12.00 End of Race
13.00 Prize awarding Ceremony
13.30 Final Pasta-Rice Party
14:30 Shuttle from the Stadium to the Hotel
TECHNICAL MEETING AGENDA –
FRIDAY May 4th
The
Technical Meeting will take place in Junta
Municipal de Moratalaz (
16:45h Each delegation leader will be given a
package with technical matter; Written questions to be handed in.
The TECHNICAL MATTER PACKAGE will
include:
- 4 Race-Numbers: two have to be worn on the front and back
of the vest; two are for the changes.
- safety
pins
- chip
for time recording
- list of competitors
- travel grant refund document
-
form for protest
- schedule for laps
- package with presents and souvenirs
- labels for personal drinks
17:00h Greetings from Local Organizing Committee
President
Greetings from IAU
Director of Organizations
Greetings from IAU Director
of Competitions
Technical Information and
Advertising Rules
Answer
to questions previously submitted in writing
17:30h Payment of the travel grant
OPENING CEREMONIES of IAU 24 Hours
European Championships - “Ultramarathon Gala Night”
The Opening Ceremony will
take place on Friday May 4th in “Junta Municipal
de Moratalaz (Salón de Actos)” C/ Fuente Carrantona, 8.
All participating
delegations (runners, team leaders, assistants) are required to take part in
the Ceremony. Each delegation (with one team member in his approved uniform)
will enter the venue behind a placard bearer and the official flag of their
delegation. The placards will show the
names of the delegations in English. The delegations will enter the venue in
alphabetical order. The flag of
18:30 h: Meeting of delegations (in Junta Municipal de
Moratalaz)
18:45 h: Beginning
of Ultramarathon Gala Night
Concert of classic music
Welcome by the President of the
Speech by the IAU President or
his representative
Opening of the Championships by
the Mayor or his representative
Presentation of all the runners
Party
21:30 h: End of the
Ceremony and shuttle from the Junta Municipal de Moratalaz to the
Hotel.
WEATHER
CONDITIONS
The average temperature at the May in the past 10 years is 21,4º C during daytime (maximum
average) and 10,7º C at night time
(minimal average), with a relative dampness of the air of 54%.
ORGANIZATION
STRUCTURE
·
Organizing
Committee: “C.D. Ñ ULTRAFONDO and C.A. AVT” (at INFO-POINT, at NEUTRALIZATION
AREA during the race)
·
IAU (Executive
Council)
·
Competition Official of RFEA
(Spanish Federation of Athletics)
·
Recording
laps and times by CHAMPIONCHIP (with
transponders)
RESULTS MEASURING
Each runner must wear a chip, to compute laps and
time. For every athlete we will compute all laps covered during the race. In
case the fraction of lap that has not been ended at the expiring of the 24
hours, the measuring will be in meters. To allow this measuring in the last few
minutes of the race, every competitor will be asked to bear a numbered mark
that he/she should leave in the exact point of the track he/she is in, at the
expiring of the 24 hours. All these
operations will take place under the supervision of the Competition Officials,
who will take care of the above-mentioned measuring of the meters covered in
the last lap partially carried out.
The jury of the competition will be provided by the
RFEA but should include an IAU Executive Council Member
UP-TO-DATE
RESULTS
The results will be available during the race at INFO-POINT and NEUTRALIZATION AREA.
Particularly
are available:
·
Number of
laps and meters (every hour)
·
At km.
100
·
Video
screen with intermediate ranking.
CHANGE
OF THE RUNNING DIRECTION (EVERY 4 HOURS)
How the direction of race changes: at the
following intervals (that will be signaled by a Competition Official with a
gun-shot) 16.00 – 20.00 – 24.00 – 04.00 – 08.00 , every runner will end the
current lap up to the “buoy turn” (especially created and signaled in proximity
to the
ASSISTANCE
- SERVICES
The “NEUTRALIZATION AREA” is equipped with:
-
official refreshment zone
-
sponging area
-
area for personal drinks
-
organization’s tent at the disposal of the athletes (for rest halts) and
for their assistants.
The Neutralization Area will be controlled
under the supervision of the Competition Officials.
Refreshment,
sponging and other kinds of assistance
outside the “Neutralization Area” are forbidden, except when they are
given IN the neutralization area.
In other areas of the Stadium will be also available: toilets, shower-baths, WC, medical service
and masseurs
OFFICIAL REFRESHMENT
The organization will
provide the food and drinks detailed below:
·
tea, coca-cola, coffee,
water, isotonic drinks.
·
biscuits, chocolate,
quince cheese, nuts, dried fruits, oranges, bananas and hot meals (pasta or
rice).
PERSONAL DRINKS
Each country will have a table for the personal drinks
and refreshments of their athletes. These tables will be positioned after the
official refreshment zone in Spanish alphabetic order.
MISCELLANEOUS
The chip can be striped just around the ankle
facing outside or on the sport shoes; the runner must wear the chip before
he/she steps to the start area. The
system could under no circumstances confuse a chip’s readings with the chip of
a different runner; the chip cannot be re-programmed and used again in a
different event.
The uniforms must be
in conformity with IAU Technical Rules.
The change of uniforms is possible during the race. The 2 numbers
must be very exposed.
In the
case of injures, only official medical officers
provided by the Organizing Committee will be permitted to enter the circuit.
The medical officer will determine what further treatment is required. The official doctor may order to runners to
quit the race.
Any
type of accompanying and/or pacing during
the race is forbidden.
The
runner assistants cannot
stay ON the circuit. The assistants may go near the runners only for refreshment, sponging, change of uniforms and for other facilitations, provided in the
“Neutralization Area”.
Rest periods are permitted only in the Organization’s Tent of the
“Neutralization Area”.
The runners may leave the circuit only in
“Neutralization Area” (refreshment,
sponging, change of uniforms, WC, pauses,
rests and other facilities) and in the Area of medical service
and masseurs. If the runners will
leave the track for other reasons they will be disqualified from the race.
PROTESTS
Protests
shall be made to the Jury of Appeal (on the appropriate form) within 30 minutes
after the official announcement of the results.
IAAF/IAU
rules and regulations will apply in this regard.
PRIZES
To all competitors: degree
of participation + package with presents and souvenirs + commemorative
medal
Finishers
(Men): 1st EURO
1.800 + Trophy + medal golden color
2nd EURO
1.400 + Trophy + medal silver color
3rd EURO 1.000 + Trophy + medal bronze
color
4 EURO 800 + Trophy
5 EURO 600 + Trophy
6 EURO
400 + Trophy
7 EURO 200 + Trophy
8 EURO 100 + Trophy
Finishers
(Women): 1st EURO
1.800 + Trophy + medal golden color
2nd EURO 1.400 + Trophy + medal silver
color
3rd EURO 1.000 + Trophy + medal bronze
color
4 EURO 800 + Trophy
5 EURO 600 + Trophy
6 EURO
400 + Trophy
7 EURO 200 + Trophy
8 EURO 100 + Trophy
TRAVEL
GRANT
The
payment of the travel grant is planned on
Friday 4th, after the technical meeting (at 17.30 h) in Junta Municipal
de Moratalaz C/ Fuente Carrantona, 8. The IAU will allocate this sum to the
Federations according to their travel grant system.
Contact person for
Travel Grant related information:
Jan Vandendriessche
IAU Director of
Organisations
Vaartstraat 28
8470 Gistel
Belgium
Tel : +32 495 267 884
Fax : +32 59 275 848
e-mail : jan.vandendriessche@veki.be
Skype :
jan_vandendriessche
OFFICIAL
WEB
More information of the event on www.ultrafondo.es
GENERAL INFORMATION ABOUT
MADRID
As capital of
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